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עוזרת אדמנסטרטיבית

סקירה מהירה

רמת גן (אזור מרכז)
חלקית
הגשת מועמדות
Office Management & Employee assistance
o Handle all incoming calls, welcome and direct visitors. Sort and distribute incoming and outgoing mails
o Schedule Board meetings and all relevant related administrative arrangement
o Multi participants meetings including scheduling meetings for the CEO & VP's if needed
o Manage all credit cards bills, petty cash & foreign currencies
o General office keep up, ordering of refreshments, office supplies and groceries
o Contracts management and filling
o Assist in organizing corporate conferences and accommodation
o Assist employees with office and mobile phone needs.
o Assist in welfare events, birthday and vendor gifts, including planning and execution
o Handling of new joiners/leavers process
o Order of errands
o Manage "Goodi" orders including problem solving and credit when needed
o Registration of employees to courses
o Manage Complex travel itineraries, getting approvals before booking, assisting with unexpected events and last minute changes, taking care of travel insurance, hotel, transportation and travel expense including updating excel travel reports.

דרישות:

o Minimum 1 year of administrative experience in a global environment
o Availability for part time position – 9:00-14:00/15:00
o Strong expertise in multi-participants meeting management
o Organized, accurate and able to work under pressure. Good communication skills
o Fluent English – written and verbal.
o Strong expertise in assisting, booking and managing international travel itineraries for multiple employees/calendars.
o Software: Advanced knowledge of the MS Office applications & affinity to software tools
o Experience with Finance assistance and skilled with numbers

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